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Webdesign & Development

Out of the system landscape that simply grew

We replace legacy systems, Excel islands and ageing platforms without bringing operations to a halt. Step by step, with the data you already have.

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What this is about

In most companies the IT was not planned, it grew. A program from 2009, an Access database, three Excel spreadsheets and a website nobody can update any more. The question is rarely whether all of this has to be replaced, but in what order.

Replace instead of adding alongside

A new system next to the old one doubles the work. From the start we plan what gets switched off and when.

The data is what is valuable

Software can be replaced, data that has grown over years cannot. Migration and data quality are the most demanding part, and the most important.

In stages instead of one big leap

Swapping out every system at once rarely ends well. We cut the project so that something works after each step.

A second system alongside does not solve a single problem.

Situations that typically bring clients to us

  • Core programs run on technology that is no longer supported.

  • Important processes depend on one Excel file and one person.

  • The old system cannot be connected to newer applications.

  • Nobody dares to replace it because the risk is unclear.

  • Data exists in several places and contradicts itself.

  • The vendor is discontinuing the product and a move becomes unavoidable.

  • None of this sounds like you?

    Then tell us what you are actually dealing with.

    Get in touch

What we actually do

Inventory of the systems

We write down what is in use, who uses it, what data it holds and what depends on it.

Replacement plan

A sequence with effort and risk for each step, so the replacement becomes plannable instead of a leap into the unknown.

Data migration

Taking over the existing data including cleanup, reconciliation and checks before the switch.

Custom web applications

Where no off-the-shelf product fits, we build the application ourselves, cut to the way the work actually runs.

Connecting systems

Old and new run side by side during the transition. We make sure the data stays in sync.

Operation and handover

Hosting, monitoring and documentation, so the new solution does not become the legacy system again in a few years.

A matching journey

Screenshot RHEWUM

RHEWUM Automation

A manual mandatory process became an automated workflow connected to the ERP.

View journey

How we work

  • 01

    Survey

    Conversations with the people who work with it every day. That is where you see what the system really has to do.

  • 02

    Cut into stages

    We split the project into stages that are usable on their own and could be stopped on their own.

  • 03

    Build and migrate

    Setting up the new solution, taking over the data and testing with real cases from the existing system.

  • 04

    Switch over

    A switch with a fallback option, then shutting down the old system and support during operation.

The hardest step is the first one. Tell us which system worries you the most.

Let's connect 🚀

More journeys

Three projects in which manual routines that had grown over the years turned into a system.

RHEWUM Automation project

RHEWUM Automation

A manual mandatory process became an automated workflow connected to the ERP.

View journey
PUKY project

PUKY

A shop with an automated product import from the PIM, instead of maintaining article data by hand.

View journey
Deutsches Handwerksblatt project

Deutsches Handwerksblatt

An editorial system with AI support built directly into it, instead of running yet another tool alongside.

View journey

Related services

Before the technology comes the question of the process. After that it is about interfaces, custom applications and day-to-day operation.

Frequently asked questions

IT is rarely planned, it grows. The question is usually not whether to replace it, but in what order.

What does digital transformation mean in web and development?

Not another system alongside the old one, but the orderly replacement of what has grown over the years: a program from 2009, an Access database, three Excel spreadsheets and a website nobody can update any more. Putting a new tool next to it usually doubles the work. That is why we plan from the start what gets switched off and when.

Do you start with the technology or with the processes?

With an inventory: which systems are in use, who uses them, what data they hold and what the workflow depends on. Only then do we decide on architecture and implementation. The result is a replacement plan with sequence, effort and risk for each step, cut so that something works after every stage. Swapping out every system at once rarely ends well.

Can legacy systems stay in place?

Yes, often longer than expected. As long as it is clear which system owns which data and how the connection works, a legacy system can keep running through the transition. We make sure the data stays in sync. We replace where operation, security or missing vendor support force it – not because something is old.

How do you measure success?

By the manual work that disappears, by data that is only maintained in one place, by processes that no longer depend on a single person, and by systems that are supported again. That can be quantified: how long a task takes today, how often contradictory data creates queries. The number of new tools, by contrast, is no measure of success.

Systems from another era?

Tell us which system worries you the most. We will tell you where a sensible replacement starts.

Let's connect 🚀